Skip to content
×
×
Go to facebook page
Go to instagram page
Somerville House Old Girls' Association logo
  • OGA
    • Who we are?
    • What is our Purpose?
    • Membership Information and OGA Meeting Dates
    • Merchandise
    • Our Proud History
    • Contributing
    • Teachers and Staff of Honour
  • Events
    • Reunions
    • Mother/Significant Other and Daughter Dinner
    • Somerville House OGA Networking Group
    • Commemoration Day
    • OGA Somerville House Birthday Lunch
    • Old Girls Current Families Function
    • New Old Girls Night - 1 Year Reunion
  • News
  • Groups
  • Jobs & Career
    • Directory of Tutors
    • Support OG Business
  • Help
    • Terms of Use
    • Privacy Policy
  • Important Lists of Old Girls
    • Old Girls Who Served in World War II
More
    Request membership
    Login
    • OGA
      • Who we are?
      • What is our Purpose?
      • Membership Information and OGA Meeting Dates
      • Merchandise
      • Our Proud History
      • Contributing
      • Teachers and Staff of Honour
    • Events
      • Reunions
      • Mother/Significant Other and Daughter Dinner
      • Somerville House OGA Networking Group
      • Commemoration Day
      • OGA Somerville House Birthday Lunch
      • Old Girls Current Families Function
      • New Old Girls Night - 1 Year Reunion
    • News
    • Groups
    • Jobs & Career
      • Directory of Tutors
      • Support OG Business
    • Help
      • Terms of Use
      • Privacy Policy
    • Important Lists of Old Girls
      • Old Girls Who Served in World War II
    • Request membership
    • Login

    Have an account? Login

    Invalid email or password.
    Reset password
    Or
    If you have linked your account to one of the following social networks, please click on the relevant icon to log in
    Not a member yet?
    Request membership

    OGA Website Disclaimer

     

    The information contained in this website and member portal is for general information purposes only. The information is provided by the Somerville House Old Girls’ Association Inc (OGA) and its alumni – and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information products, services or related graphics contained on the website for any purpose.

     

    Any reliance you place on such information is therefore at your own risk.

    In no event will the OGA be liable for any loss or damage including without limitation, indirect or consequential loss of damage – or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with the use of this website.

     

    Through this website you are able to link to other websites which are not under the control of the OGA. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorsement of the views, services or products offered within them.

     

    Every effort has been made to ensure this website is accurate and runs smoothly. The OGA takes no responsibly for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.

     

     

     

    Terms of Use

     

    Summary

     

    Below is the summary of the terms, however we request you to please read the entire document carefully if you intend to use the website.

    • This website is owned and managed by the OGA (Operator) and is powered by Hivebrite (Service Provider) [https://hivebrite.com/]
    • Your membership and access to this portal is at the discretion of the OGA
    • You agree to our member conduct policy and shall use the portal responsibly and only for lawful purposes.
    • You agree that content you load on to the Platform is personally authored or that you have permission to share it.
    • You grant the right to the OGA to publish, reproduce or make publicly accessible all component parts of the contents.
    • The OGA has the right to moderate / delete any content posted on the portal
    • Information we collect about you is either voluntarily provided by you or has been provided by the OGA
    • No warranties: the OGA or service provider make no warranties about the service or content posted on the platform and cannot be held responsible for any damages incurred based on information on the portal. For any inappropriate content, please contact:
      • Kara Rodwell - Privacy Officer, OGA
        Email: [email protected]villehouseoga.com.au

     

     

     

    Complete Terms of Use

     

    This website is owned and managed by the OGA and powered by Hivebrite as a software-as-a-service platform (‘Service Provider’) a company based in Paris, France.

     

    The Somerville House Old Girls’ Association Inc (’Operator’) represents on this site by way of logo, branding, images and data, which has an agreement with the Service Provider authorising the Service Provider to offer its proprietary networking and database management engine Hivebrite (‘Service’) to select members, affiliates and others (‘Members’) granted access to the Service by the Operator.

     

    This agreement described the terms on which you may access and use the Service. In order to become a Member of the Service you must read and accept all of the terms, conditions and privacy policy. If you do not agree to be bound by the terms you may not use or access the Service.

     

    We reserve the right to modify this Agreement at any time, and without prior notice, by posting amended terms on this website. Your continued use of the Service indicates your acceptance of the amended User Agreement.

     

     

     

    Description of Service

     

    The Service is an online networking engine offered to enable Members to network personally and professionally with other members through Service Provider’s suite of tools and services.

     

    Whether looking for a job, an expert in a certain field or topic, an old friend, or an activity partner, Members can make contact with other Members on an as-approved basis. The Service is a closed, private and trusted community only available to Members approved by the Operator.

     

    In addition, Members will be given the opportunity to search and message other Services provided by the Service Provider on an as-approved basis by both the Operator and individual Member.

     

     

     

    Membership Eligibility

     

    The Service is available to all members of the OGA. It is not available to any members suspended or removed from the system by the Service Provider or Operator for any reason. Members may not have more than one active account. Additionally, members are prohibited from selling, trading or otherwise transferring their Service account to another party. In addition to this the Operator may choose to define the minimum age limit for accessing and using the Service. If you do not qualify (as determined by the Operator) you may not use the Service.

     

     

     

    Use of Service

     

    Your use of the Service is governed by these Terms of Use. The Service Provider or Operator may refuse service without prior notice to any Member.

     

    You are responsible for maintaining the confidentiality of your password, account and internet connection. You are responsible for all activities that occur under your password or account with or without your knowledge.

     

    You agree to immediately notify Operator of any unauthorised use of your password or account or any other breach of security. Both the Service Provider and Operator cannot and will not be liable for any loss or damage arising from your failure to company with this.

     

    You are able to submit content to the platform, which will be published on the platform and visible to other platform users.  Contents can be of various forms, including group-related messages, pictures, videos, event announcements, ideas, or other personal messages.  In submitting contents to the Platform, the user assures that this is based essentially on personal considerations and objectives and that he/she personally authored it or has received permission for its usage.  The user grants the right to the OGA to publish, reproduce, and make publicly accessible all component parts of the contents (texts, image data, video data, audio and other data), providing the user’s name in so doing, and to otherwise disseminate such component parts both on the Platform and in any printed products that the host may prepare in the context of its idea challenge and/or in order to promote its activities. The right is granted as a non-exclusive right that is unlimited in terms of its duration and its geographic extent.  The user guarantees to the host that it holds all of the required rights to all component parts of the contents; this concerns in particular the personal rights of persons shown in any photographs or videos submitted.  The user releases the host liability for any and all claims that third parties may raise vis-à-vis the host for any potential violation of their rights by the material submitted.  This claim to be released from liability also covers the costs, which may need to be incurred in such context, of appropriately reviewing the matter and, should the case arise, of mounting a legal defence, unless the user is not responsible for the objection raised by the third party.  The rights are granted at no charge. 

     

     

     

    Termination

     

    You agree that Service Provider or Operator may immediately terminate your Service account and access to the Service if you are in breach of the Terms of Use. Without limiting the foregoing, the following will lead to a termination of Service Provider or Operator of a member’s use of the Service:

     

    1. Breaches or violations of this Terms of Use or other incorporated agreements or guidelines
    2. Requests by law enforcement of other government agencies
    3. Unexpected technical issues of problems
    4. Breach of the OGA Code of Conduct, either online or offline

     

    Termination of your Service account includes:

    1. Removal of access to all offerings within the Service
    2. Deletion of your password and related information, files and content
    3. Barring future use of the Service

    Further, you agree that all terminations shall be made at Service Provider’s sole discretion and that the Service Provider shall not be liable for any losses incurred by the Member or third party as a result of the termination.

     

     

    International Use

     

    Recognising the global nature of the internet, you agree to comply with all applicable local laws and rules including but not limited to rules regarding online conduct and acceptable content. Specifically, you agree to comply with all applicable laws regarding the transmission of technical data exported from any country that you reside in.

     

     

    Information Provided on This Website

     

    In the course of using the Service, members may provide information about themselves that may not be visible to certain other members. You understand that all information provided publicly posted or privately transmitted through the Service is the sole responsibility of the person from which such content originated and the Service Provider and Operator will not be liable for any errors or omissions. Members may choose to update their details via outside networks such as LinkedIn and Facebook. You understand that we cannot guarantee the authenticity of data that has not been previously confirmed and transferred to the Service by the Operator.

     

     

    The Information We Collect About You

     

    This is information that you either voluntarily provide to us by or through using the service or website – or information that the School provides to us on your behalf.

     

    The OGA database maintained by the School may provide information such as your name, gender, year of graduation, email, phone number and address.  With your permission as an “opt in” the OGA will also provide updates on this same basic information as provided by users back to the school to allow maintenance of the school held OGA database only.

     

    As it pertains to alumni association members, we take particular care of student data provided by you, in order to comply with the Australian Privacy Principles.

     

     

    Service Communications

     

    In the course of providing services, the Operator or Service Provider may need to communicate with you via email. You agree to receive emails that are specific to your account and necessary for the normal functioning of the Service.

     

     

    Monitoring and Enforcement

     

    While we have the right to monitor activity and content, we are not obligated to do so. As we do not have the ability to control or actively monitor content we don’t guarantee its accuracy or quality. In the process of using our website you might be exposed to content that you find offensive or objectionable.

     

    You can contact the Operator to let them know of this. We can investigate the complaints and violations of our policies that come to our attention and may take any action that we believe is appropriate, including but not limited to: warnings, removing content or terminating accounts.

     

     

    Terms for Purchasing On Our Website

     

    By making an order with us you are certifying that you are 18 years or older.

     

    Operator and Service Provider do not make any specific guarantees or warranties of any kind for our products and delivery. The delivery times are estimates and are not guaranteed time frames. By placing an order with us, you are agreeing to all our Terms and Conditions and information on this page. Operator and Service Provider are not responsible for purchases that are unable to be processed due to technical difficulties with the website or unavailability of products.

     

     

    Identification

     

    By accepting the Terms of use you agree to indemnify and otherwise hold harmless Service Provider and Operator, its officers, employees, agents, subsidiaries, affiliates and other parties from any direct or indirect, incidental, special, consequential or exemplary damages resulting from:

    1. Your use of the Service
    2. Unauthorised access to or alteration of your communications with or through the Service
    3. Any other matter relating to the Service

    Any business transactions that may arise between members from their use of the Service are the sole responsibility of the members involved.

     

    You understand and agree that the Service Provider and Operator may disclose information if required to do so by law or in the good faith and belief that such disclosure is reasonably necessary to comply with legal processes, enforce this Terms of Use or protect the rights, property or safety of the Service provider, its users and the public.

     

     

    Disclaimer of Warranties

     

    You understand and agree that the service is provided on an “as is” and “as available” basis and that Service Provider and Operator do not assume any responsibility for prompt or proper delivery or retention of any member information or communications between members, Service Provider and Operator assume no responsibility for the accuracy or existence of any communications between members. Service Provider and Operator expressly disclaim all warranties of any kind, whether expressed or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose and non-infringement.

     

    Service Provider and Operator make no warranty that:

    1. the Service will meet your requirements
    2. the Service will be uninterrupted, timely, secure or error free
    3. the results that may be obtained from use of the Service will be accurate or reliable
    4. the quality of ay products, services, information or other material purchased or obtained through the service will meet your expectations
    5. any errors in the software will be corrected.

     

    Any material downloaded or otherwise obtained through the use of the Service is done at your own discretion and risk and you will be solely responsible for any damage to your comp0uter system or loss of data that results from the download of any such material.

     

    No advice or information whether oral or written, obtained by you from the Service Provider or Operator – or through or from the Service shall create any warranty not expressly stated in this User Agreement.

     

    Some jurisdictions do not allow the exclusion of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations may not apply to you.

     

     

    Entire Agreement

     

    The Terms of Use constitutions the entire agreements between you, the Service Provider and the Operator and governs your use of the Service, superseding any prior agreements.

     

     

    Limitation of Liability

     

    You expressly understand and agree that the Service Provider and Operator shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages including by not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if the Service Provider and or Operator has been advised of the possibility of such damages). Some jurisdictions do not allow the exclusion of the limitation or exclusion of liability for incidental or consequential damages, accordingly, some of the above limitations may not apply to you.

     

     

     

     

    OGA Cyber Code of Conduct – to be approved

     


    The OGA is an inclusive, conflict free zone where contributions are celebrated and discourteous behaviour is not tolerated.

     

    Maintaining a harmonious, supportive and polite culture is central to the OGA effecting change, executing its projects and being a strong, united stakeholder in our historic school – and the future of female education.

     

    Discussion and debate are welcome - but improper behaviour undermines the proud OGA brand and will incur disciplinary action. Under clause 17 of the OGA Constitution, conduct that brings the Association into disrepute can result in a warning, suspension or termination of membership.

     

     

    All OGA members are required to comply with the following standards:

     

    • Act honestly, in good faith, and in the best interests of the OGA at all times.
    • Uphold their duty to use care and diligence when representing the OGA; do not engage in conduct likely to discredit the OGA.
    • Do not stalk, harass or intimidate a member.
    • Do not improperly use or share information acquired through the OGA. This means that information you obtain through the OGA should only be used or shared for the purpose of which it was provided to you.  
    • Properly declare and manage any actual or perceived conflict of interest as determined by the Executive Committee.
    • Do not direct insults, abuse, harassment or libellous comments to anyone in the school community – or wider community – in a way that could be perceived to relate to the OGA.
    • Do not post content, transmit messages or initiate communications that are unlawful, libellous, abusive, obscene, discriminatory, unethical or otherwise objectionable.
    • Members cannot use the OGA website or portal to conduct illegal activity; including, but not limited to, conspiring to violate laws.
    • Upload, post, email, transmit or otherwise make available any content or initiate communication that infringes upon patents, trademarks, trade secrets, copyrights or other proprietary rights.
    • Collect, store or transfer personal data about other members
    • The OGA is not a place to play out school grievances; leave personal matters out of your interactions with, or roles within, the OGA.
    • Upload, post, email, transmit or otherwise make available any unsolicited or unauthorised material, promotions or advertising.
    • Upload, post, email, transmit or otherwise make available any material that contains software viruses or computer code, files or programs designed to destroy or limit the functionality of any computer, software or hardware.
    • Be mindful that committee members are volunteers donating their time; limit after hours communication to reasonable hours and frequency, unless advised otherwise by the member.
    • Interfere with or damage the Service

     

    All members have an obligation, at all times, to comply with this Code of Conduct.

     

     

    OGA Meeting etiquette

     

    All members are warmly encouraged to attend OGA General Meetings. The purpose of committee meetings is to make decisions and briefly reports on progress items/outcomes.

    Please observe good meeting etiquette:

    • Disrespectful behaviour is not permitted (eg. yelling, offensive language, gossip or personally disparaging comments)
    • Please arrive on time
    • To place an item on the agenda for discussion, contact the Secretary no less than 48 hours prior to the meeting, and provide an indication of the approximate time allocation required for discussion of this item
    • Be respectful of others’ time. Meetings should conclude at the stated finishing time, and to ensure we cover all agenda items, it is essential that discussions remain focused and on topic.
    • Some information discussed in meetings is confidential; please be respectful of this. If unsure ask the President.

     

    By upholding high standards and respecting the unique attributes each member brings to meetings, we can ensure effective and efficient meetings - and rewarding outcomes.

    OGA Privacy Policy

     

    The Somerville House Old Girls’ Association Inc (OGA) respects your rights to privacy and takes our privacy obligations very seriously. We comply with the Australian Privacy Principals, found under the Privacy Act 1988 (Cth) (Privacy Act).

     

    When you use the members’ portal by logging in or updating your information, you consent for the OGA to collect, use and hold the information you provide to us. If you give us permission as an “opt in” we will provide only your updated basic contact information to the school maintained OGA database. Your information is not provided to any other school body including your School Account Parent information (if you are a current parent) or the Somerville House Foundation. You will need to update these services separately for any updated contact information. If you have any concerns regarding this, please contact us as you are able to ‘opt out’ of having your information shared with the school maintained OGA database. If we intend to use your personal information for any other purpose, we will seek your consent first.

     

    This privacy policy explains:

    • How we manage your personal information (including your contact information), including the collection, use, disclosure, quality and security of your personal information.
    • The kinds of information we collect and how that information is held.
    • The purposes for which we collect, hold, use and disclose personal information.
    • How you can access your personal information and how you can request to correct such information.
    • How you can complain about a breach of your privacy and how we will handle your complaint.

    If you have any queries, concerns or feedback regarding our Privacy Policy, please do not hesitate to contact us:

    Kara Rodwell - Privacy Officer, OGA
    Email: [email protected]

    In this Privacy Policy, we use the terms:

    “Personal Information” as defined in the Privacy Act. This means: information or an opinion about an identified individual, or an individual who is reasonably identifiable:

    “We”, “Us”, “Our”, shall mean the Somerville House Old Girls’ Association Inc (OGA).

     

    We request you to please read the entire document carefully if you intend to use the website or portal.

     

    In summary:

     

    • This website is owned and managed by the Somerville House Old Girls’ Association Inc (OGA) (‘Operator’) and is powered by Hivebrite, an online software platform (‘Service Provider’).
    • We collect information only if you or the Operator choses to share that on the platform. This information is stored and hosted by Hivebrite, located in the European Union.
    • You own the rights to all the personal information provided by you and you can request to delete any personal information.
    • Cookies are used to track page analytics and keep you logged in.
    • If you give us your permission as an “opt in” we will share updated basic contact information you provide with Somerville House (‘School’) OGA Database. We do not share the information you provide with any other entity.
    • We do not under any circumstances sell the information you provide
    • Pages containing basic information about you may be indeed by Google and other Search Engines.
    • Contact information is available through this document for the OGA Privacy Officer

     

    Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie. We use cookies and similar technologies for storing and honouring your preferences and settings, enabling you to sign in, providing interest-based advertising, combating fraud, analysing how our products perform, and fulfilling other legitimate purposes.

     

     

    Policy Reviews and Changes

     

    We may alter this Privacy Policy following any legislative change or upon a review of our information handling processes.

     

     

    Personal data we collect:

    • Only the information which:
      • The School has shared with us (eg your maiden name, year of graduation)
      • The information you have provided to use (eg your place of work, current location, interests)
    • Your personal information if you choose to share it, for example:
      • Contact details
      • Your full name (maiden and married, as applicable)
      • Your address/location
      • Your lifestyle interests, hobbies
      • Your employment history and current place of work
      • Your social media and professional association profile
      • Year of graduation
      • Further education and qualifications after school
    • Information at the application level like errors, crashes or failures
    • Information at the hardware level like screen resolution, browser properties
    • Information volunteered by members through activities such as surveys or events
    • Information gathered by cookies

    Although we own the databases and all rights to the application, you retain all rights to your data. Web storage mechanisms store and collect your information and some information may be considered as personal by you.

     

    The OGA member data held by Somerville House as of the 10th July, 2019 is automatically loaded into the new OGA member’s portal. You are at liberty to request that this information be deleted or made inactive at any time by contacting:

    Privacy Officer

    Kara Rodwell
    Email – [email protected]

     

    Updates to this information is provided to us at your discretion; please ensure you understand how your information is stored and used before providing us with information.

     

     

    How we use personal data

     

    We use this information to gather data about our members, promote them in our business directory, organise reunions and events, advise of career and networking opportunities, among other functions of the OGA. Please refer to the OGA Constitution and Business plan for further information.

     

     

    Reasons we share personal data

     

    We also use the data to operate our organisation, which includes analysing our performance, meeting our legal obligations, developing our workforce, and doing research.

    In carrying out these purposes, we combine data we collect from different contexts (for example, from your use of the portal and event attendance), to give you a more seamless, consistent, and personalised experience.

    To access your information, please log into your membership profile. You can choose how much information is stored in your membership profile, by adding or deleting the information. You may also choose which information may be seen on your public profile by other users of the platform and which information to be kept private.

    You have choices when it comes to the technology you use and the data you share. When we ask you to provide personal data, you can decline.

     

     

     

    Integrity

     

    The Service Provider undertakes to put effective controls in place so that there is a reasonable assurance that member data will not be released or altered in any way that will harm the integrity of the data. These controls are in compliance with the legal regulations which are applicable to them, and then data and the controls are accessible to external audit checks.

     

    The integrity of the controls and treatment of data extends to any component of the Hivebrite software and to all phases of processing (data entry, transmission, processing storage and output of data). These checks consist of consistency checks of the treatments, the detection and management of abnormalities as well as member information with respect to any risk of non-compliance associated.

     

     

    Collection of Personal Information

     

    Somerville House Old Girls’ Association Inc (OGA) collects information which is necessary to provide you with alumni services and to accurately and appropriately manage and conduct our operations. This includes collecting personal information, such as your name and contact details, workplace information, location, history lifestyle/interests and any other information which is necessary to assist us in delivering our services. You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals. It is important to be aware that if you provide incomplete or inaccurate information or withhold information we may not be able to provide you with complete services.

     

    We will usually collect your personal information directly from you, including from online forms, hardcopy paper forms and direct communication with you. Sometimes we need to collect information about you from third parties, such as relatives and friends.

    We will only collect information from third parties where you have consented to such collection.

     

    Somerville House Old Girls’ Association Inc (OGA) outsources to third party suppliers the storage of your personal information. These suppliers include:

    • Hivebrite - falls under the EU jurisdiction for Privacy Regulations. This standard is higher than that of the Privacy Act
    • Dropbox – falls under US jurisdiction for Privacy Regulations where the standard is similar to that of the Privacy Act.

     

     

    How We Use Your Personal Information

     

    We only use your personal information to provide you with alumni services, or to enable us to appropriately manage and conduct our business, unless:

    • There is a secondary purpose which directly relates to the primary purpose, and you would reasonably expect, or we have informed you, that your information will be used for that secondary purpose, or you have given your consent for your personal information to be used for a secondary purpose.
    • The disclosure of your information is necessary for the enforcement of criminal law or a law imposing a penalty or sanction, or for the protection of public revenue.
    • The disclosure of your information will prevent or lessen a serious and imminent threat to somebody’s life or health.
    • The OGA is required or authorised by law to disclose your information for another purpose. For example, the OGA uses your personal information:
    • To provide alumni services to you.
    • To organise events and distribute invitations
    • To connect members and advise of opportunities

     

     

     

    Disclosing your Personal Information

     

     

    We disclose your personal information to our volunteers, contractors and service providers in order for us to provide services to you and to allow us to manage our organisation. If you give us your permission as an “opt in” we will share your personal basic contact information to Somerville House maintained OGA Database. Please contact Somerville House directly for a copy of their Privacy Policy. Your personal information may also be provided to third parties if we are legally obligated to do so by a court subpoena, statutory authority, search warrant, coronial summons or to defend a legal action.

     

    We may provide your personal information to third parties authorised by you to receive your personal information.

     

     

    Overseas Recipients

     

     The OGA does engage with overseas entities where your personal information will be transferred, stored and disclosed. We have taken reasonable steps to ensure these entities comply with the Australian Privacy Principals or similar laws. These include:

    • Dropbox – located in USA. Please click here to read Dropbox’s privacy statement [https://www.dropbox.com/privacy)
    • Hivebrite  – located in the EU. The site is hostef on the Microsoft cloud offer (Azure).  It is geographically located in the Microsoft hosting centre in Western Europe located in the Netherlands. Please click here to read the relevant privacy statement [https://Microsoft.com/ebn-us/TrustCentre/Privacy]

     

     

     

     

     

    Data Storage, Quality and Security

     

    We strive to maintain the reliability, accuracy, completeness and currency of the personal information we hold and to protect its privacy and security. All personal information, whether stored as a hard copy or electronic form is protected from unauthorised access, misuse, interference, loss, modification or disclosure. Some of the steps we take to ensure your personal information is secure include:

    • We maintain physical security over our paper and electronic data and premises with a back to base monitored security system.
    • We train our volunteers on privacy and we have detailed internal processes and systems to protect your privacy.
    • Our IT security includes virus controls, firewalls, encryption, user identifiers and passwords to control access to computer systems where your information is stored and other IT security measure.
    • We have a clean desk policy and any physical records are stored in locked premises.
    • We use Microsoft Azure Servers Cloud based in Europe. This is managed by professional IT consultants and we have written agreements with them which includes requirements for backup, security and that they abide by the Australian Privacy Principals.

    The OGA website and email is linked to the internet. No data transfer over the internet is 100% secure. Accordingly, any information which you may transmit to us online or via email is transmitted at your own risk.

     

     

    Accessing and Amending Your Personal Data

     

    We encourage you to contact us if you have a query regarding your personal information. You may request an amendment to your personal information if you consider that it contains inaccurate, incorrect or incomplete information.

     

    You have a right to request access to any information we hold about you. If you make a request to access personal information that you are entitled to access, we will provide you suitable means of accessing it.

     

    There may be instances where we cannot grant you access to some of the information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others. If that is the case, we will provide you with a written explanation of those reasons.

     

    You can contact us about any privacy issues as follows:

    Privacy Officer

    Kara Rodwell
    Email – [email protected]

     

     

    Complaints

     

    If you have a complaint about how we have dealt with your personal information or believe we have breached your privacy, please contact us on the details below so that we may investigate it. We will deal with your complaint fairly and confidentially. On receipt of your complaint we will contact you within 10 business days to confirm what investigation action will occur. We will then communicate the outcome to you in writing and invite a response to our conclusion about the complaint. If we receive a response from you, we will also assess it and advise if we have changed our view.

    Your privacy is important to us. If you are unsatisfied with our response, you may refer the complaint to the Office of the Australian Information Commissioner (http://www.oaic.gov.au).

    Privacy Officer

    Kara Rodwell
    Email – [email protected]

     

     

    OGA Collection Notice

    1. The OGA may collect personal information about you from time to time. The primary purpose of collecting this information is to enable us to inform you about our activities and the activities of Somerville House and to keep alumni members informed about other members.

     

    1. We must have the information referred to above to enable us to continue your active membership of the OGA.

     

    1. As you know, from time to time we engage in fundraising activities. The information received from you may be used to make an appeal to you. If you do not agree to this, please advise us now.

     

    1. The OGA may publish details about you in our Connections magazine, social media pages and website. If you do not agree to this, please advise us now.

     

    1. The OGA and School's Privacy Policies, accessible on the School's website and OGA website respectively, contain details of how you may seek access to and correction of your personal information which has been collected, and how you may complain about a breach of the Australian Privacy Principles.

     

    1. The OGA may use online or 'cloud' service providers to store personal information and to provide services to the OGA that involve the use of personal information, such as email services. Some limited personal information may also be provided to these service providers to enable them to authenticate users that access their services. This personal information may reside on a cloud service provider's servers which may be situated outside Australia. Further information about the OGAs use of on online or 'cloud' service providers is contained in the Privacy Policy.

     

    1.  If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to the OGA.

     

    By logging in to your account, you accept the Terms of Use and acknowledge the Privacy Policy
    Somerville House Old Girls' Association logo

    Contact


    Somerville House Old Girls' Association

    PO Box 3878, South Brisbane, QLD 4101

    Brisbane QLD
    Australia

    [email protected]

    Links


    • Terms of Use
    • Privacy Policy
    • EULA

    Follow us


    Cookies


    Powered by Hivebrite