Request to join Somerville House OGA
Request to join Somerville House OGA
OGA Website Disclaimer
The information contained in this website and member portal is for general information purposes only. The information is provided by the Somerville House Old Girls’ Association Inc (OGA) and its alumni – and while we endeavour to keep the information up to date and correct, we make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the website or the information products, services or related graphics contained on the website for any purpose.
Any reliance you place on such information is therefore at your own risk.
In no event will the OGA be liable for any loss or damage including without limitation, indirect or consequential loss of damage – or any loss or damage whatsoever arising from loss of data or profits arising out of, or in connection with the use of this website.
Through this website you are able to link to other websites which are not under the control of the OGA. We have no control over the nature, content and availability of those sites. The inclusion of any links does not necessarily imply a recommendation or endorsement of the views, services or products offered within them.
Every effort has been made to ensure this website is accurate and runs smoothly. The OGA takes no responsibly for, and will not be liable for, the website being temporarily unavailable due to technical issues beyond our control.
Below is the summary of the terms, however we request you to please read the entire document carefully if you intend to use the website.
This website is owned and managed by the OGA and powered by Hivebrite as a software-as-a-service platform (‘Service Provider’) a company based in Paris, France.
The Somerville House Old Girls’ Association Inc (’Operator’) represents on this site by way of logo, branding, images and data, which has an agreement with the Service Provider authorising the Service Provider to offer its proprietary networking and database management engine Hivebrite (‘Service’) to select members, affiliates and others (‘Members’) granted access to the Service by the Operator.
We reserve the right to modify this Agreement at any time, and without prior notice, by posting amended terms on this website. Your continued use of the Service indicates your acceptance of the amended User Agreement.
Description of Service
The Service is an online networking engine offered to enable Members to network personally and professionally with other members through Service Provider’s suite of tools and services.
Whether looking for a job, an expert in a certain field or topic, an old friend, or an activity partner, Members can make contact with other Members on an as-approved basis. The Service is a closed, private and trusted community only available to Members approved by the Operator.
In addition, Members will be given the opportunity to search and message other Services provided by the Service Provider on an as-approved basis by both the Operator and individual Member.
The Service is available to all members of the OGA. It is not available to any members suspended or removed from the system by the Service Provider or Operator for any reason. Members may not have more than one active account. Additionally, members are prohibited from selling, trading or otherwise transferring their Service account to another party. In addition to this the Operator may choose to define the minimum age limit for accessing and using the Service. If you do not qualify (as determined by the Operator) you may not use the Service.
Use of Service
You are responsible for maintaining the confidentiality of your password, account and internet connection. You are responsible for all activities that occur under your password or account with or without your knowledge.
You agree to immediately notify Operator of any unauthorised use of your password or account or any other breach of security. Both the Service Provider and Operator cannot and will not be liable for any loss or damage arising from your failure to company with this.
You are able to submit content to the platform, which will be published on the platform and visible to other platform users. Contents can be of various forms, including group-related messages, pictures, videos, event announcements, ideas, or other personal messages. In submitting contents to the Platform, the user assures that this is based essentially on personal considerations and objectives and that he/she personally authored it or has received permission for its usage. The user grants the right to the OGA to publish, reproduce, and make publicly accessible all component parts of the contents (texts, image data, video data, audio and other data), providing the user’s name in so doing, and to otherwise disseminate such component parts both on the Platform and in any printed products that the host may prepare in the context of its idea challenge and/or in order to promote its activities. The right is granted as a non-exclusive right that is unlimited in terms of its duration and its geographic extent. The user guarantees to the host that it holds all of the required rights to all component parts of the contents; this concerns in particular the personal rights of persons shown in any photographs or videos submitted. The user releases the host liability for any and all claims that third parties may raise vis-à-vis the host for any potential violation of their rights by the material submitted. This claim to be released from liability also covers the costs, which may need to be incurred in such context, of appropriately reviewing the matter and, should the case arise, of mounting a legal defence, unless the user is not responsible for the objection raised by the third party. The rights are granted at no charge.
Termination of your Service account includes:
Further, you agree that all terminations shall be made at Service Provider’s sole discretion and that the Service Provider shall not be liable for any losses incurred by the Member or third party as a result of the termination.
Recognising the global nature of the internet, you agree to comply with all applicable local laws and rules including but not limited to rules regarding online conduct and acceptable content. Specifically, you agree to comply with all applicable laws regarding the transmission of technical data exported from any country that you reside in.
Information Provided on This Website
In the course of using the Service, members may provide information about themselves that may not be visible to certain other members. You understand that all information provided publicly posted or privately transmitted through the Service is the sole responsibility of the person from which such content originated and the Service Provider and Operator will not be liable for any errors or omissions. Members may choose to update their details via outside networks such as LinkedIn and Facebook. You understand that we cannot guarantee the authenticity of data that has not been previously confirmed and transferred to the Service by the Operator.
The Information We Collect About You
This is information that you either voluntarily provide to us by or through using the service or website – or information that the School provides to us on your behalf.
The OGA database maintained by the School may provide information such as your name, gender, year of graduation, email, phone number and address. With your permission as an “opt in” the OGA will also provide updates on this same basic information as provided by users back to the school to allow maintenance of the school held OGA database only.
As it pertains to alumni association members, we take particular care of student data provided by you, in order to comply with the Australian Privacy Principles.
In the course of providing services, the Operator or Service Provider may need to communicate with you via email. You agree to receive emails that are specific to your account and necessary for the normal functioning of the Service.
Monitoring and Enforcement
While we have the right to monitor activity and content, we are not obligated to do so. As we do not have the ability to control or actively monitor content we don’t guarantee its accuracy or quality. In the process of using our website you might be exposed to content that you find offensive or objectionable.
You can contact the Operator to let them know of this. We can investigate the complaints and violations of our policies that come to our attention and may take any action that we believe is appropriate, including but not limited to: warnings, removing content or terminating accounts.
Terms for Purchasing On Our Website
By making an order with us you are certifying that you are 18 years or older.
Operator and Service Provider do not make any specific guarantees or warranties of any kind for our products and delivery. The delivery times are estimates and are not guaranteed time frames. By placing an order with us, you are agreeing to all our Terms and Conditions and information on this page. Operator and Service Provider are not responsible for purchases that are unable to be processed due to technical difficulties with the website or unavailability of products.
Any business transactions that may arise between members from their use of the Service are the sole responsibility of the members involved.
Disclaimer of Warranties
You understand and agree that the service is provided on an “as is” and “as available” basis and that Service Provider and Operator do not assume any responsibility for prompt or proper delivery or retention of any member information or communications between members, Service Provider and Operator assume no responsibility for the accuracy or existence of any communications between members. Service Provider and Operator expressly disclaim all warranties of any kind, whether expressed or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose and non-infringement.
Service Provider and Operator make no warranty that:
Any material downloaded or otherwise obtained through the use of the Service is done at your own discretion and risk and you will be solely responsible for any damage to your comp0uter system or loss of data that results from the download of any such material.
No advice or information whether oral or written, obtained by you from the Service Provider or Operator – or through or from the Service shall create any warranty not expressly stated in this User Agreement.
Some jurisdictions do not allow the exclusion of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations may not apply to you.
Limitation of Liability
You expressly understand and agree that the Service Provider and Operator shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages including by not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if the Service Provider and or Operator has been advised of the possibility of such damages). Some jurisdictions do not allow the exclusion of the limitation or exclusion of liability for incidental or consequential damages, accordingly, some of the above limitations may not apply to you.
OGA Cyber Code of Conduct – to be approved
The OGA is an inclusive, conflict free zone where contributions are celebrated and discourteous behaviour is not tolerated.
Maintaining a harmonious, supportive and polite culture is central to the OGA effecting change, executing its projects and being a strong, united stakeholder in our historic school – and the future of female education.
Discussion and debate are welcome - but improper behaviour undermines the proud OGA brand and will incur disciplinary action. Under clause 17 of the OGA Constitution, conduct that brings the Association into disrepute can result in a warning, suspension or termination of membership.
All OGA members are required to comply with the following standards:
All members have an obligation, at all times, to comply with this Code of Conduct.
OGA Meeting etiquette
All members are warmly encouraged to attend OGA General Meetings. The purpose of committee meetings is to make decisions and briefly reports on progress items/outcomes.
Please observe good meeting etiquette:
By upholding high standards and respecting the unique attributes each member brings to meetings, we can ensure effective and efficient meetings - and rewarding outcomes.
The Somerville House Old Girls’ Association Inc (OGA) respects your rights to privacy and takes our privacy obligations very seriously. We comply with the Australian Privacy Principals, found under the Privacy Act 1988 (Cth) (Privacy Act).
When you use the members’ portal by logging in or updating your information, you consent for the OGA to collect, use and hold the information you provide to us. If you give us permission as an “opt in” we will provide only your updated basic contact information to the school maintained OGA database. Your information is not provided to any other school body including your School Account Parent information (if you are a current parent) or the Somerville House Foundation. You will need to update these services separately for any updated contact information. If you have any concerns regarding this, please contact us as you are able to ‘opt out’ of having your information shared with the school maintained OGA database. If we intend to use your personal information for any other purpose, we will seek your consent first.
Kara Rodwell - Privacy Officer, OGA
Email: [email protected]
as defined in the Privacy Act. This means: information or an opinion about an identified individual, or an individual who is reasonably identifiable:
, shall mean the Somerville House Old Girls’ Association Inc (OGA).
We request you to please read the entire document carefully if you intend to use the website or portal.
Policy Reviews and Changes
Although we own the databases and all rights to the application, you retain all rights to your data. Web storage mechanisms store and collect your information and some information may be considered as personal by you.
The OGA member data held by Somerville House as of the 10th July, 2019 is automatically loaded into the new OGA member’s portal. You are at liberty to request that this information be deleted or made inactive at any time by contacting:
Email – [email protected]
Updates to this information is provided to us at your discretion; please ensure you understand how your information is stored and used before providing us with information.
We use this information to gather data about our members, promote them in our business directory, organise reunions and events, advise of career and networking opportunities, among other functions of the OGA. Please refer to the OGA Constitution and Business plan for further information.
We also use the data to operate our organisation, which includes analysing our performance, meeting our legal obligations, developing our workforce, and doing research.
In carrying out these purposes, we combine data we collect from different contexts (for example, from your use of the portal and event attendance), to give you a more seamless, consistent, and personalised experience.
To access your information, please log into your membership profile. You can choose how much information is stored in your membership profile, by adding or deleting the information. You may also choose which information may be seen on your public profile by other users of the platform and which information to be kept private.
You have choices when it comes to the technology you use and the data you share. When we ask you to provide personal data, you can decline.
The Service Provider undertakes to put effective controls in place so that there is a reasonable assurance that member data will not be released or altered in any way that will harm the integrity of the data. These controls are in compliance with the legal regulations which are applicable to them, and then data and the controls are accessible to external audit checks.
The integrity of the controls and treatment of data extends to any component of the Hivebrite software and to all phases of processing (data entry, transmission, processing storage and output of data). These checks consist of consistency checks of the treatments, the detection and management of abnormalities as well as member information with respect to any risk of non-compliance associated.
Collection of Personal Information
Somerville House Old Girls’ Association Inc (OGA) collects information which is necessary to provide you with alumni services and to accurately and appropriately manage and conduct our operations. This includes collecting personal information, such as your name and contact details, workplace information, location, history lifestyle/interests and any other information which is necessary to assist us in delivering our services. You have the right to deal with us anonymously or under a pseudonym unless it is impracticable for us to do so or unless we are required or authorised by law to only deal with identified individuals. It is important to be aware that if you provide incomplete or inaccurate information or withhold information we may not be able to provide you with complete services.
We will usually collect your personal information directly from you, including from online forms, hardcopy paper forms and direct communication with you. Sometimes we need to collect information about you from third parties, such as relatives and friends.
We will only collect information from third parties where you have consented to such collection.
Somerville House Old Girls’ Association Inc (OGA) outsources to third party suppliers the storage of your personal information. These suppliers include:
How We Use Your Personal Information
We only use your personal information to provide you with alumni services, or to enable us to appropriately manage and conduct our business, unless:
Disclosing your Personal Information
We may provide your personal information to third parties authorised by you to receive your personal information.
The OGA does engage with overseas entities where your personal information will be transferred, stored and disclosed. We have taken reasonable steps to ensure these entities comply with the Australian Privacy Principals or similar laws. These include:
Data Storage, Quality and Security
We strive to maintain the reliability, accuracy, completeness and currency of the personal information we hold and to protect its privacy and security. All personal information, whether stored as a hard copy or electronic form is protected from unauthorised access, misuse, interference, loss, modification or disclosure. Some of the steps we take to ensure your personal information is secure include:
The OGA website and email is linked to the internet. No data transfer over the internet is 100% secure. Accordingly, any information which you may transmit to us online or via email is transmitted at your own risk.
Accessing and Amending Your Personal Data
We encourage you to contact us if you have a query regarding your personal information. You may request an amendment to your personal information if you consider that it contains inaccurate, incorrect or incomplete information.
You have a right to request access to any information we hold about you. If you make a request to access personal information that you are entitled to access, we will provide you suitable means of accessing it.
There may be instances where we cannot grant you access to some of the information we hold. For example, we may need to refuse access if granting access would interfere with the privacy of others. If that is the case, we will provide you with a written explanation of those reasons.
You can contact us about any privacy issues as follows:
Email – [email protected]
If you have a complaint about how we have dealt with your personal information or believe we have breached your privacy, please contact us on the details below so that we may investigate it. We will deal with your complaint fairly and confidentially. On receipt of your complaint we will contact you within 10 business days to confirm what investigation action will occur. We will then communicate the outcome to you in writing and invite a response to our conclusion about the complaint. If we receive a response from you, we will also assess it and advise if we have changed our view.
Your privacy is important to us. If you are unsatisfied with our response, you may refer the complaint to the Office of the Australian Information Commissioner (http://www.oaic.gov.au).
Email – [email protected]
OGA Collection Notice